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The NYS Forum in partnership with NYS ITS

O365 Community of Practice

July 9, 2019
2:00 - 4:00 pm
(1:30 pm Check-In)
The NYS Forum
24 Aviation Road, Suite 206, Albany New York

Webex available for this event

Please join your peers July 9th for the monthly O365 Community of Practice Meeting. The purpose of a NYS Forum Community of Practice group is to provide a setting for the community to focus on a technology established in NYS government. The NYS Office of Information Technology Services (ITS) has adopted a single operating platform, Office365, for consolidated Office applications and email in a cloud based system for the agencies ITS supports. It is important that staff make the best use of the available enterprise tools. The goal of this group is to maximize the utilization of the O365 platform in ways which will assist NYS government to increase the efficiency of business processes.

Community of Practice presentations and discussions are provided by your peers in the O365 community. What topics would you like to have presented? Would you like to share your experience with the community? Please email [email protected] with your suggestions or comments.

July Agenda

  • Opening Remarks / Introduction - Adam Neff (DOH) + Jean Genovese (DOL)
  • Outlook - Chris Ford (ITS)
    • Searching in Outlook
    • When to incorporate WebEx and when to schedule it separate.
    • Setting up long-term meetings.
    • How to encrypt email.
    • Offline mode.
    • Things to avoid and why: too many rules, large inboxes, complicated folder structures.
  • Delve/Co-Authoring/IRM - Glenn Blinckmann
    • Setting up your profile
    • Why use this and why maintain my profile?
    • What is my team working on?
    • OMG! Can everyone see this? Permissions.
  • Co-authoring
    • How does this differ from check-in/check-out? Can I still do that?
    • Can I use the full client? How does this work in the web client?
    • Can this be done in OneDrive, or do I need SharePoint?
    IRM - When permissions alone just aren't enough.
    • Can I use this with the web client?
    • Do these need to be on OneDrive or SharePoint?
  • Closing Remarks/ Q & A - Steering Committee