Creating Accessible PDFs

There is no question that Adobe's Portable Document Format - PDF - has become a very popular format on the Web. However, the accessibility of PDF documents can span the spectrum from "not at all accessible" to "very accessible." PDF documents may never be universally accessible, but our goal in this session is to show you what you can do to make a PDF as usable as possible.

We'll discuss and demonstrate the problems with PDF documents that pose issues for people with disabilities using screen readers, and we'll discuss the NYS Accessibility Policy and clarify the requirements for PDF documents on state agency web sites.

Using Microsoft Word 2007, we'll demonstrate how you can create accessible PDF documents with Microsoft's PDF plug-in, and point out some of the issues you may encounter with highly formatted documents. We'll also review the process of creating accessible PDF forms.

Topics to be covered:

  • The Truth about "Accessible PDFs"
  • NYS-P08-005 Standard 14: Proprietary Formats
  • Impact of Creation Method on PDF Accessibility
  • Creating Accessible PDF documents Using Microsoft Word 07: Step by Step
  • Creating Accessible PDF forms: Step by Step
  • Review of Acrobat Professional Accessibility Features
  • Other "PDF Helpers"


Note: Presentation link below open in a new window. If you are unable to open the provided format or require a different one, please contact us and we will provide an alternative format.


Time & Place:

  • Wednesday, May 12, 2010
  • 9:00 am - 12:00 pm (check-in at 8:30am)
  • Holiday Inn, 205 Wolf Road, Albany, NY

This session is open at no charge to:

  • All state and local government employees
  • IT Corporate Roundtable members